St. Gregory Service Hours

Saint Gregory Service Hours Guidelines (2019-2020)

We believe that the involvement of the entire family in the educational process is essential for a successful learning experience for children. There are many forms of involvement for parents, grandparents, brothers, and sisters that can benefit the school and make it possible to offer a wide variety of enjoyable school experiences for the students.


  • All volunteers in contact with students on campus or off / fieldtrips much have current Virtus training and fingerprints on file. Suspended accounts or no fingerprints will not be approved.
  • Service hours submitted for the current school year must be completed and submitted by April 18th, 2020.
  • All 8th grade parents in order to receive your child’s diploma and transcript must comply with St. Gregory policies including:
    • 30 service hours
    • Cafeteria duty
    • Walkathon sponsorship
    • Auction raffle ticket
    • Church Support
    • Current tuition balance
  • All volunteers and visitors must sign in at the school office and display yellow badge prior to reporting or visiting classrooms or cafeteria. This includes parents bringing birthday treats to lunch.

Each family is expected to serve 30 service hours per school year (Confirmandi service hours are separate from this requirement). A minimum of 20 hours of volunteering at the school and 10 hours maximum in ministries and other related services. The ending date for service hours for the school year is April 18th. Hours served after that date will count toward the following school year, summer hours included. All service hours must be filled out on the St. Gregory Service Hours Website. This includes hours that require receipts. If you have a receipt for a donation, please take a photo or scan the receipt and upload it with the submission.

The website can be accessed from a computer or phone/tablet to enter and view service hours.

Once logged in, you can enter service hours or donations in user-friendly forms. After you submit service hours, you will receive a confirmation email. You will receive another email once the service hours have been approved or rejected by the administration.

You will have the ability to review your accumulated hours by logging into your account.

Receipts can be scanned when using a personal computer, or uploaded as a photo using a tablet or phone.

All parent/volunteers, including fundraising chairs, CCD teachers, room parents, coaches, etc must enter their service hours.

If both parents work an event like Walk-a-thon or Field Trip, please make two separate submissions and indicate mother/father in the comment section.

The following may be counted as Full Service hours

  • Any purchase for the school (class supplies, furniture, or landscaping) can be counted as a service hour contribution. Please include a copy of your receipt with service hour form and bring it to the Development Office or upload a copy of the receipt with your submission. Make sure your name, your child’s name, child’s class and reason for expense is well described in the form.
  • Served Cafeteria Duty – volunteers who arrive on time and stay until released by the cafeteria monitor earn 2.5 service hours.
  • Birthday Book Club payments
  • Volunteering at meetings and service work done for the Walk-a-thon, the Golf Tournament, and the Grand Auction
  • Volunteer hours served as room parents, fundraising or project chairs, sports team coaches, or Home & School Association officers
  • Donations of items for the Grand Auction
  • Underwriting donations for the Walk-a-thon, Auction and Golf Tournament
  • Stewardship may also include sponsorship, hole signs, and donations towards Golf Tournament

The following can be counted as half (1/2) Service Hours

  • Volunteer work done for church ministry (Women’s Guild, CCD, Knights of Columbus, Welcoming Committee) events. Examples include ticket sales, event organization, and meeting set up and tear down
  • Services or practices performed before or after your Sunday obligation (such as a parking lot duty, Sunday nursery, religious article shop, and ushers)
  • Service work done coordinating parishioners such as Matthew 25, Respect Life, Altar Servers, Life after 50, We Care
  • Service work done to maintain ministry schedules or websites
  • Opt-Out Cafeteria payments will count for 10 service hours

The following may not be counted as Service Hours

  • Duties performed during your Sunday obligation (Eucharist Ministers, altar service, lectors, choir or cantor) may not be counted.
  • Attendance at meetings and social functions for the Ministries such as Women’s Guild or Men’s Club may not be counted.
  • Sponsorship of students participating in the Walk-a-thon and Grand Auction Raffle Tickets.
  • Grand Auction reservations to attend the night of the event.
  • Purchases made at the Auction.
  • Golf Tournament golfing fee.
  • Penalty for not showing up to your cafeteria duty.
  • Fees paid or time spent for Virtus training or fingerprinting.
  • Attendance at Mandatory school meetings, Home and School general meetings, sacrament meetings, or classroom Open Houses.
  • Community service projects (toy drive, Thanksgiving basket donations and Catholic Schools Week service projects.

Any and all other ministries for service hours must be cleared through the Development Office.